7 Ways to Make WordPress Simpler for Users

By Craig Buckler
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WordPress is one of the simpler Content Management Systems. Despite its clean user interface, WordPress can be daunting for those who use it infrequently or have basic IT skills. It also offers considerable power; it’s easy to install a malicious plugin or wipe a database if you’re not careful.

Fortunately, WordPress can be configured and customized to save users from themselves! That includes the person in every organization who vastly over-estimates their technical prowess…

1. Grant Appropriate User Roles

WordPress offers a range of roles and capabilities. In most cases, users should either be:

  • an Editor: someone who can publish and manage their own and other people’s posts.
  • an Author: someone who can publish and manage their own posts.
  • a Contributor: someone who can write and manage their own posts but cannot publish them.

None of these roles can install plug-ins, change themes, approve updates, edit files or perform other dangerous tasks available to Administrators. Of course, some users will claim they need full rights — that’s fine if they’re prepared to take the risk and pay the cost of losing everything!

2. Create Shortcodes for Advanced Functionality

Users often demand advanced functionality such as Twitter widgets, stock price trackers, affiliate links, etc. Rather than let them add arbitrary third-party code, allow them to call your code via a shortcode defined in a plugin or the theme’s functions.php file:

// include a specific PHP file
function customIncludeFile($params = array()) {

	    'file' => 'contact-form'
	), $params));

	include(get_theme_root() . '/' . get_template() . "/$file.php");
	return ob_get_clean();

add_shortcode('include', 'customIncludeFile');

This shortcode allows users to enter [include myfile] in the editor to include myfile.php from the template folder.

3. Remove WordPress Update Notifications

A WordPress update notification may be useful to you but could worry your users. Disable it in a plugin or the theme’s functions.php file:

// remove update notifications
function no_update_notification() {
	if (!current_user_can('activate_plugins')) remove_action('admin_notices', 'update_nag', 3);
add_action('admin_notices', 'no_update_notification', 1);

4. Remove Unnecessary Menus

Few sites use every WordPress feature. For example, your installation may not need commenting functionality. Unnecessary items can be removed with the following code in a plugin or functions.php:

// remove unnecessary menus
function remove_admin_menus () {
	global $menu;

	// all users
	$restrict = explode(',', 'Links,Comments');

	// non-administrator users
	$restrict_user = explode(',', 'Media,Profile,Users,Tools,Settings');

	// WP localization
	$f = create_function('$v,$i', 'return __($v);');
	array_walk($restrict, $f);
	if (!current_user_can('activate_plugins')) {
		array_walk($restrict_user, $f);
		$restrict = array_merge($restrict, $restrict_user);

	// remove menus
	while (prev($menu)) {
		$k = key($menu);
		$v = explode(' ', $menu[$k][0]);
		if(in_array(is_null($v[0]) ? '' : $v[0] , $restrict)) unset($menu[$k]);

add_action('admin_menu', 'remove_admin_menus');

Set the following variables accordingly:

  • $restrict — a comma-delimited list of menu items which will not be shown to any users, including administrators. In the example above, we’re hiding Links and Comments.
  • $restrict_user — a comma-delimited list of menu items which will not be shown to non-administrators. The example above disables everything except the Dashboard, Pages and Posts. Appearance and Plugins would also be hidden by default for non-administrators.

5. Remove Unnecessary Page and Post Meta Boxes

Few people — even administrators — require all the options available to pages, posts and custom posts. These can be hidden using the Screen Options menu at the top-right of the editing screen but users can still re-enable options. You can remove the boxes permanently by adding the following code to a plugin or functions.php:

// remove unnecessary page/post meta boxes
function remove_meta_boxes() {

	// posts

	// pages


Add or remove remove_meta_box lines as necessary. The first argument is the ID assigned to the metabox’s div element — locate that in the HTML source or using Developer Tools.

6. Remove Unnecessary Dashboard Widgets

Similarly, the dashboard can offer a bewildering array of options to some users. Remove dashboard widgets with the following plugin or functions.php code:

// remove unnecessary dashboard widgets
function remove_dashboard_widgets(){

	global $wp_meta_boxes;

	// only remove "Right Now" for non-administrators
	if (!current_user_can('activate_plugins')) {

	// remove widgets for everyone

add_action('wp_dashboard_setup', 'remove_dashboard_widgets');

This can be configured as necessary. The dashboard widget’s ID is assigned to its div element — locate that in the HTML source or using Developer Tools.

7. Remove the Administration Bar

WordPress shows a dark grey administration bar at the top of your live site when logged in. You may not find it useful. Or perhaps your users think all visitors can see the bar? You can remove it with a line of PHP in your plugin or functions.php code:

// remove admin bar
add_filter('show_admin_bar', '__return_false');

Do you have other recommendations for simplifying WordPress?

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  • Trhq

    This is missing the most important tip for making WordPress simpler for users:

    1 – Don’t be lazy and train your clients on how to use their software.

    I would also argue that ‘7 – Remove the Administration Bar’ makes using WordPress LESS simple…

    Firstly, your reasoning for removing it comes down to the fact that you haven’t taken the time to explain to the client what the admin bar is (see above).

    I get this a lot, a client says, “This annoying strip at the top is…….”

    Solution: Explain to the client that it’s the admin bar and it’s only visible to logged in users so that they can more easily interact with their website’s content.

    Honestly, suggesting that it’s simpler to visit a page, decide that it needs to be edited, then browse to http://yoursite/wp-admin, then select the post type, then search for the post, then edit the post is more indicative of how lazy devs are now.

    It’s far more simple for a user to visit a page, decide that it needs to be edited then click “Edit page”. The user doesn’t even need to know how to navigate through WP-Admin… They just need to know how to browse a website.

    • Craig Buckler

      Taking your point to it’s logical conclusion, grant all clients full administrative access and provide training. Some will be happy with that.

      In my experience, most clients want the power to edit their pages. Few actually do that and even fewer do a great job. Most are running a business; unless it’s IT-related or they have significant resources, they don’t have the time or inclination to use WordPress regularly. Simplification can help.

      You don’t need to remove the admin bar. Or you can remove it for some people and not others. It doesn’t matter how much training and assistance you give, someone somewhere will eventually question the grey bar. And they’ll continue to question it every few months.

      That said, if you’re charging by the hour for support and the inevitable re-builds, full user access and training is financially advantageous for you. But does that mean you’re providing a better service?

  • Very nice and informative piece. Thank you.