Get More out of SQL Server’s Web Assistant Wizard

    Ruben Heetebrij

    In my previous article, Publish Dynamic Data with SQL Server’s Web Assistant, you learned that you don’t need any HTML skills to share your database data on the Internet.

    The Wizard can take care of all the formatting and lead you through the creation of a Web page step by step. In addition, you can point SQL Server’s Web Assistant Wizard at the tables that contain the data you want to retrieve or monitor. Thus, query skills are not required either.

    Indeed, one of the key benefits of the Web Assistant Wizard is that you can publish database data online without any Web development or query building expertise. The Wizard is straightforward enough to assist even the beginning programmer. But as we’ll see in this article, HTML and SQL skills come in pretty handy when you need to use the more advanced options of the Wizard.

    In this article, I will explain two advanced options of the Web Assistant Wizard:

    1. tweak the HTML output
    2. tweak the SQL queries
    Why Use Advanced Options?

    At first glance, the Web Assistant Wizard can take care of all your work. So, why would anyone want to use its advanced options?

    The Web Assistant Wizard automatically can create a simply laid-out HTML page with simple data. And that’s where its capabilities stop. In theory, this might be fine, but in the real world you’ll discover the need to use either a different layout, or a certain subset of data, in your application. For instance, you may only want to use the data from orders that were handled by certain employees in a certain period. Through the Wizard, you can delve deeper into the standard layout and table queries that the tool can produce.

    Tweak the HTML Output

    The Wizard’s default options will produce an HTML page that looks something like this:


    The Wizard allows you to change some settings. We’ll assume for sake of example that you’ve followed the first six steps in my original article, Publish Dynamic Data with SQL Server’s Web Assistant Wizard.

    Through this process, we examined the prerequisites, the data to publish, the scheduling mechanism and the changes the Wizard should monitor. In Step 7 of that article, we observed the HTML page that SQL Server should generate to reflect your data.

    In Step 7, the following screen marks the beginning of the layout configuration:


    I will discuss the template function later on in this article, so for now choose, “Yes, help me format the Web page”. You can leave the character set option to its default, unless you’re using nonstandard characters such as Chinese or Eastern European. When you click Next, you’ll reach the title layout option.

    Define Title Layout


    If you fill in the text as shown in the example above, on your Web page, the words “Northwind Employees” will appear in your browser’s title bar. The title text leading the table will contain the word, “Employees”. Despite the fact I don’t like big letters, we decide here that the table title should be “H1 – Largest”.

  • Format the Table


    SQL Server will publish the data in a table. In this screen, you can decide if you want to show the column names or not, whether you’d like to add extra font options to the table text (the possibilities consist of: fixed or proportional, bold, italic) and if whether you’d like to show a border around each table cell.

    In this example, I chose to alter all default options.

  • Add Hyperlinks


    This step is quite out of place in this process. It actually has nothing to do with changing the layout of the data, but enables you to add one or more hyperlinks to the page. Most of the time, you will add a link to your corporation’s home page at this point.

    It is possible to add multiple links, but in all honesty, the solution Microsoft has provided for this is really far-fetched. You’ll have to predefine and fill a separate table, which you can access in the bottom field with a query that should look something resembling “SELECT label, url FROM hyperlinks”.

    In this case, I just filled in the SitePoint URL and a label description, and clicked Next.

  • Limit Rows


    Database tables can consist of thousands of rows. Usually the last thing you’ll want is to publish endlessly scrolling Web pages with tons of information. In this step, the Web Assistant Wizard provides you with the possibility to break the data into multiple pages. Additionally, the Wizard will automatically add a hyperlink that links to the next page.

  • Check the Result

    This is the last step. Click Finish on the confirmation page to let the Wizard generate the HTML file(s). If you navigate to the file, you’ll see the following result:


    Here, you can see all the changes we’ve made:

    • the text “Northwind Employees” in the browser’s title bar
    • the large “Employees” title text above the table
    • the first five rows presented in a proportional, bold, italic font
    • the link to SitePoint
    • a reference to the next rows

    Tweak the HTML Output Using a Template

    For the skilled HTML developer, this method may be preferable to the previous one.

    Let’s look at the “Format the Web Page” screen again. You’ll notice the “No, use the template” option:


    If you go for this option, the Web Assistant Wizard will let you navigate to a template that should be predefined by you. This can be done in very easily. The only thing you have to keep in mind is that you’ll have to tell the Wizard where to insert the database data. The Wizard will look for three tags:

    1. <%begindetail%>
    2. This tag marks the beginning of a record. Everything you include after this tag will be repeated for each record.

  • <%insert_data_here%>
  • This tag marks a field value in a record. You’ll have to repeat the tag for all fields in your result set.

  • <%enddetail%>
  • This tag marks the end of a record.

    An example template will clarify this:

    <head><style>h1 {font: bold 15px Verdana} li {font: 12px Verdana}</style></head>  
    <li><%insert_data_here%>, <%insert_data_here%></li>  

    Copy and paste this code into a text file and save it as northwind.tpl. Now, resume the “Format the Web Page” screen by checking “No, use the template”, then select the northwind.tpl file you just saved to disk.


    Wrap it all up by choosing Next, Next and Finish. If you reload your HTML file in your browser now, you’ll see the following results:


    You can play around with the template to get the layout results you want. Take into account that adjusting and saving the template is not enough to see the layout change. The underlying HTML file will only change when the data changes.

    Tweak the SQL Queries

    If you haven’t got any SQL query knowledge, the Web Assistant Wizard is very convenient. But if you know your way around SQL, the Wizard can be ten times as powerful.

    Let’s rewind to Step 4 of my original article, in which we picked the data that SQL Server should publish for you. We opted for the first and most straightforward option: we just pointed SQL Server to the right table and let it do the hard labour for us. But if you want to manipulate your data sources just a little bit more, you’ll need to use either stored procedures or Transact-SQL statements.


    It would be far beyond the scope of this article to explain how to create Stored Procedures or how the Structured Query Language syntax works. Please refer to David Clark’s Stored Procedures on PHP and Microsoft SQL Server to learn more about the matter.

    If you choose “Result set(s) of a Stored Procedure I select” here, the Wizard will let you pick a predefined Stored Procedure as your data source.


    The Northwind database consists of some example Stored Procedures. Choose “Ten Most Expensive Products”, for instance, and follow the screen flow to the end. Your HTML result should look like the following table.


    If you opt for “Data from the Transact-SQL statement I select”, the Wizard will show you a text area in which you can type your own T-SQL query.


    If you enter the following example code in this screen, the Wizard will generate for you a Web Page that contains an overview of the orders each Northwind employee has shipped in the month of August.

    SELECT FirstName, LastName, COUNT(Orders.OrderID) AS TotalOrders   
    FROM Employees INNER JOIN Orders ON Employees.EmployeeID = Orders.EmployeeID  
    WHERE MONTH(Orders.OrderDate) = 8  
    GROUP BY FirstName, LastName


    Wrapping Up

    If you’re a skilled HTML and/or SQL programmer, the possibilities to tweak the SQL Server Web Assistant Wizard’s result are sky-high. In this article, we studied two of the more advanced options that the Wizard offers.

    First, we examined how we could influence the layout of the results page along the way. We could make use of the wizard’s built-in options like changing the font characteristics, but, preferably, we’d bring our own pre-defined HTML template into play.

    Next, we had a look at how we could manipulate SQL’s source data in order to publish more complex information. The Web Assistant Wizard offers you two advanced alternatives to settling on a single table. Either let SQL Server use any predefined Stored Procedure, or enter your own T-SQL queries directly into the Wizard.

    With either of these options, you can clearly make the Web Assistant Wizard even more powerful. Good luck!