40+ Free Productivity Dashboards and Templates

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Free productivity dashboards

This article was updated in February, 2017 to accurately represent currently available options.

Be your own designer with Canva. Watch our tutorial What is Canva? to learn more about this tool. Raise your hands if you think redundant tasks suck. Invoicing clients, accounting, time-tracking — these are some of the tasks which have little or no impact on the end result; usually they serve to help somebody else (the client, the taxman, et cetera). But they have to be done, and since time equals money, it’s important that we don’t waste too much time on redundant tasks. Let’s take a look at the best dashboards, templates and apps that can help us complete redundant tasks quickly but thoroughly.

Business Planning and Projections

  1. Databox: an app to help you keep on top of your business KPIs wherever you are. Alternatively, you can learn how to make your own KPI dashboards at the Excel Dashboard School.
  2. If you think Excel is a little outdated but Databox isn’t for you or your business, Klipfolio, Grow and Geckoboard are some other alternatives.
  3. If you are an Excel fan, My Excel Templates will have what you want — everything from cash flow to valuation model to financial forecasting to risk assessment — break even analysis, SWOT templates, I could go on forever.

Project Management

  1. Office Timeline is a PowerPoint add-on that lets you you create Gantt charts and timelines, helping you manage projects in a highly-visual way.
  2. If you’re also a student, you can use Basecamp for free — the ultimate project management tool, especially if you’re a large company wanting to avoid having random spreadsheets scattered around company servers. Asana comes in as a close second. Zoho is another free alternative.
  3. Trello’s card-based system is terrific for managing smaller projects; incredibly versatile as well.
  4. Wrike may be more suitable if your team needs to focus more on marketing than anything else.
  5. It’s literally impossible to list all of the best project management apps here — Capterra will help you find the right app for you and your company.
  6. For quick n’ dirty templates, Vertex42 might serve your needs — it has a range of templates like calendars, time cards, budgeting, Gantt charts and timelines.
  7. If you’re looking for prettier spreadsheets, try searching on Excel Online where you can directly view and edit them in the browser.

Invoicing and Financials

  1. Need to create an invoice now? Aynax offers an on-demand invoicing service — simply fill it out online and hit the “Print” button. Invoiced is another alternative.
  2. If you need to invoice regularly and save those invoices in a central location, I would recommend Invoicely. I’ve been using Invoicely since it was called Invoicable, and setting up clients/invoicing is a breeze. It’s free, but you can upgrade for additional features if you like.
  3. Wave’s invoices are probably the most beautiful, and best of all it’s 100% free (including credit card payments). You only pay for premium features like payroll.
  4. If you’re self-employed or you run a small business and you need to track invoices for tax reasons, an accounting suite with invoicing built-in might be better — Freshbooks is very popular, and they also have their own free invoice maker.
  5. For one-off financial templates, check out Score, which includes Balance Sheets, Break-Even Analysis, Profit and Loss Projections and so on.
  6. Again, lots of straight-up templates to choose from via MS Online, if all else fails!
Note: this section kind-of crosses over with Business Planning and Projection, so make sure you don’t miss it. I mention a lot of downloadable Excel templates that can help record financials.


  1. Slides Carnival: stunning, free templates for PowerPoint and Google Slides.
  2. Slidebean: brilliant for slideshows that need a beautiful, fresh visual style.
  3. Emaze: suitable for slides that need GIF’s, video media or live data. Very modern and impressive.
  4. As always, Microsoft Online is a suitable backup.
Tip: most PowerPoint templates can be opened in Google Slides!

Marketing and Sales

  1. HubSpot: free templates for marketers such as editorial calendars, social media calendars, written content templates, e-book templates, press releases, email templates and other visual marketing templates — this is a well-curated list!
  2. Plan out your marketing with these niche-specific templates by Mplans.
  3. Not the best looking, but when you need a quick n’ dirty marketing template, such as a marketing budget template, marketing research template or social media strategy template, TidyForms will do.
  4. Buffer: a super-easy way to manage your social media marketing and schedule your content on Facebook, Twitter, Pinterest, and even Instagram. Hootsuite is an epic alternatives that allows you to analyse metrics.
  5. Google Analytics is and always has been a great free way to analyse customer behaviour and website traffic.

Personal Organisation and Planning

  1. Google Calendar helps you plan your time with great cross-platform mobile apps. If you don’t mind paying, Fantastical is the #1 calendar app and winner of the Apple Design Award.
  2. Due: combines incredibly detailed time-tracking and invoicing into a single app.
  3. Timely is another modern time-tracker with a useful free tier.
  4. MyFitnessPal: the easiest way to keep track of your calorie intake and overall health.
Do you need, but can’t find, or want to recommend something on this list? Let us know in the comments — maybe we can help! Be your own designer with Canva. Watch our tutorial What is Canva? to learn more about this tool.

Frequently Asked Questions about Free Excel Dashboard Templates

What are the benefits of using free Excel dashboard templates?

Free Excel dashboard templates offer several advantages. Firstly, they save time as you don’t have to create a dashboard from scratch. They come with pre-designed layouts and charts, which you can easily customize to suit your needs. Secondly, these templates are designed by experts, ensuring that they are efficient and user-friendly. They also provide a professional look to your reports, enhancing your presentation skills. Lastly, they are free, making them a cost-effective solution for managing and presenting data.

How can I customize these free Excel dashboard templates?

Customizing free Excel dashboard templates is quite straightforward. You can change the colors, fonts, and sizes to match your preferences or company branding. You can also modify the charts and graphs by adding or removing data points. Most templates come with instructions on how to make these changes.

Can I use these templates if I have little to no experience with Excel?

Yes, most free Excel dashboard templates are designed to be user-friendly and require minimal Excel knowledge. They often come with instructions and are set up in a way that allows you to input your data easily. However, some advanced features may require a basic understanding of Excel functions.

Are these templates compatible with all versions of Excel?

Most free Excel dashboard templates are compatible with recent versions of Excel. However, some advanced features may not work in older versions. It’s always a good idea to check the template’s compatibility information before downloading.

Can I share these templates with my team?

Yes, you can share these templates with your team. However, please ensure that the template’s license allows for sharing. Some templates may only be used for personal use, while others allow for commercial use.

How often are new templates added?

The frequency of new template additions varies. Some websites update their collection regularly, while others may not. It’s recommended to check back frequently or subscribe to updates to stay informed about new additions.

Can I request a specific type of dashboard template?

Some websites may allow you to request specific types of dashboard templates. However, this depends on the website’s policies and resources. It’s best to contact the website directly for such requests.

Are these templates secure to use?

Generally, free Excel dashboard templates are safe to use. However, it’s always a good idea to download templates from reputable websites and check for any security issues before using them.

Can I use these templates for large datasets?

Yes, most Excel dashboard templates can handle large datasets. However, the performance may depend on your computer’s processing power. If you’re dealing with extremely large datasets, you may need to consider a more robust data analysis tool.

Can I use these templates on other spreadsheet software like Google Sheets?

Some Excel dashboard templates may work with other spreadsheet software like Google Sheets. However, compatibility can vary, and some features may not work as intended. It’s best to check the template’s compatibility information before using it with other software.

Daniel SchwarzDaniel Schwarz
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Previously, design blog editor at Toptal and SitePoint. Now Daniel advocates for better UX design alongside industry leaders such as Adobe, InVision, Marvel, Wix, Net Magazine, LogRocket, CSS-Tricks, and more.

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