By Alyssa Gregory

20 Crucial Tools for Working On-the-Go

By Alyssa Gregory

Mobile OfficeLast week, I wrote about the necessary steps that go into creating a mobile office. The post received a few great comments about software and tools that mobile workers use in order to maximize their office-on-the-road, so I decided to focus this post on some of the tools that are available for professionals who want to be able to run their businesses from absolutely anywhere.


Folder Lock: Folder Lock provides 256-bit AES on-the-fly encryption on any kind of files and folders on all versions of Windows, as well as data on USB drives.

SecuBox: SecuBox is a powerful and convenient on-the-fly disk encryption solution for Windows Mobile PDAs and Smartphones, providing 256-bit AES encryption.

Truecrypt: A free open-source disk encryption software for Windows Vista/XP, Mac OS X and Linux that provides real-time, on-the-fly, automatic encryption.

Online Data Backup

Box.net: Box.net offers file backup with online file sharing and collaboration, mobile access and version history. It’s compatible with Windows, Mac OS and Linux.

Dropbox: An online backup option for Windows, Mac OS and Linux that offers automatic backup, file sync, and the ability to track changes.

Mozy: This Windows and Mac compatible service offers automatic, secure backup.

SugarSync: An online backup service that offers secure and automated backup and sync for Windows or Mac OS machines, mobile access and file sharing.



Productivity is a very broad topic with hundreds of fitting and high-quality tools. For this list, I focused on online task management and note-taking options.

Evernote: An online note-taking tool that auto-syncs with a desktop application and offers mobile access.

Remember The Milk: Remember The Milk is a task management tool that allows you to create, manage and organize tasks online or on your mobile device.

Springnote: A wiki-based notebook that allows you to create pages that you can share and collaborate on.

A free note-taking service that allows you to share notes and files.

Ta-da List: Ta-da List is a task tool from 37signals that lets you create multiple lists and add, edit, re-order, and remove tasks from each list.

Toodledo: Toodledo allows you to organize and prioritize your tasks in a sortable online to-do list.

UberNote: UberNote is a note-taking tool that allows you to share notes, add notes through e-mail, bookmark pages and access via your mobile phone.

For more online task tools, check out: “To-Do Lists: 12 Online Tools for Organizing Your Tasks” and be sure to read through the comments for some more great suggestions.

Remote Access

LogMeIn Pro: Provides seamless and total access to your home or office PC from any computer with an Internet connection.

GoToMyPC: GoToMyPC allows you to remotely access your computer from any Internet-connected computer.

Virtual Phone/Fax

eFax: A virtual fax service that provides an unique Internet fax number, allows you to receive and send faxes via e-mail, and stores your faxes online.

eVoice: An online call management and messaging service that offers toll free or local phone numbers, auto attendant, and call transfers.

OneBox: A virtual PBX service that forwards calls to any location and includes auto-attendant, voicemail, faxing, and conferencing.

A virtual PBX service that provides instant-on phone, fax and messaging services, with features including toll free numbers, dedicated fax lines and multiple extensions.

What tools do you use when you’re working away from your office that you would add to this list?

Image credit: Zaskoda

  • Nice post! I got to chk out Virtual Phone/Fax items in that list.

  • You forgot Skype in that list ;)

  • Don Crossland

    I am a freelancer and consultant. I work from a cowork space and home office. I recently discovered Nomadesk as a great way to share, backup and secure files in a very easy to use application. My files have 256 bit encryption locally and online. I can access my files from my computer or iPhone and also share files through email links or inviting people to join my server. It has definitely been a useful tool for me.

  • alisha

    I can’t understand all those tools that hold data …. There are a few options to secure data and files, but the easy one is to use a secure USB drive that really works great.

  • Nadya, CloudBerry Lab Team

    To do online backups you can also try a new CloudBerry Online Backup powered by Amazon S3 with friendly user interface, strong data encryption and scheduling capabilities.

  • Gavyn Sanders

    For online backup I have been using MyOtherDrive.com. They are really fast and their support has been great at answering all my questions. The automated backup runs well on my home computer and I can share that account with my work computer. To be able to backup multiple computers is great for my small business…and I always have access to all my files.

  • Ken Krause

    Very good list, but I did want to make you aware of a couple of other services in the virtual phone/fax list. Both are from Protus. (Full disclosure: I work for their PR agency, but would use both products even if I didn’t.)

    For online fax, you want to check out MyFax, the fastest growing Internet fax service in the world. It doesn’t require you to download any software or agents, and makes it easy to send and receive faxes either in your email account or via a secure server. The basic plan is just $10 per month.

    For voice calls, their my1voice service is a virtual phone service for small businesses that gives you all the features of big corporate phone systems without all the hassles. You can choose from a local or toll-free number as the main calling number, then set up an unlimited number of extensions, both for people inside and outside of the office. You also get voicemail, smart call forwarding of office calls to one or more other numbers, voicemail to email and a whole lot more for as little as $10 per month.

Get the latest in Entrepreneur, once a week, for free.