I am looking for a way to use ‘voice’ in my email. We use Outlook 2010 if that helps. Instead of typing out a long email, I would like to ‘say’ it, then attach it to an email. Another route would be to record what I have to say and send an email with a link to the audio. This will help with upload/download of the emails.
I know I could just use ‘sound recorder’ or Audacity, then attach it to my email, but I need something less ‘techy’ for a member of staff that is just a point and click type of person.
One of [the many] features provided by Google [for free] is Google Voice.
With Google Voice you get a [free] phone number (US only) and there are numerous features of that number. But, the one that is of most interest for your application is this:
If you set the Google Voice number to Do Not Disturb mode, any calls it receives will go straight to voice mail.
Secondly, you can set up an email notification of all voice mail messages. This notification is an email message that contains a transcript of the message (in English only) and “Play” button that plays back the actual audio of the message
So, you simply call your own Google Voice number and speak your message.
Upon receipt of that notification message you can simply FORWARD it and VOILA! You have a transcription of your dictated message PLUS the audio of your actual voice.
I know from experience. I use Google Voice in this way and that is the number I ‘publish’ in Social Networks. In this way I can accept calls/messages from Recruiters for example but have a vehicle to reject fluff (Voice Mail SPAM). I travel a lot and send myself “notes” and “reminders” in this way - while on the road. It is like dictating to a diligent secretary but my message is always waiting for me in my email inbox.