How would you feel about working with a company that represents 'near celebrities'? We are looking for an Executive Assistant who will work closely with our team to assist our near celebrities and enhance our client relations. Your role will be to: Arrange appointments and travel needs Manage calendars, confirm meeting details and take accurate meeting minutes Data entry and admin support File maintenance on the cloud Maintain client relationships though high levels of service Willing to take on any and all tasks to support the entire team Required Experience: Previous experience as an assistant to more than 1 executive Data entry experience in a sales and/or high traffic environment Database experience with a CRM Customer service experience in an office environment as this role is customer-driven and customer-facing An Administrative or Executive Assistant Certificate or equivalent experience Knowledge of and/or experience in the hospitality, event planning or meetings industry is an asset, as is working with a coaching or training company Required Skillset Very high tech – very high touch – both are a must An over-communicator who keeps all parties informed of progress at all times Excels at prioritizing and executing tasks from multiple executives Capable of anticipating executives' and customers' needs Proven ability to work with accuracy and efficiency in a high energy environment Strong relationship builder Professional grammar and writing skills are essential as we work with and for authors Demonstrated time-management skills while meeting tight timelines Capable of prioritizing and completing tasks while managing interruptions Able to work with minimal supervision while being part of a strong team Essential Technology: Experience with a CRM software such as Salesforce, Hubspot or Goldmine Proficient in a Mac environment Advanced user of Google Mail & Calendars Typing speed of at least 70 wpm Advanced capability with the Microsoft Office suite of programs, with a high accuracy rating Social media participant particularly Facebook, LinkedIn and Instagram Dropbox and the Cloud Internet research Desired Competencies: Nurturing and compassionate with a little bit of silly Speaks truthfully and does the right thing Attentive to detail to the point of being anal especially while under pressure Focused on key priorities and delivers on promises Solves problems easily and independently Research solutions independently Strong communication skills both written and verbal Cooperative and collaborative team player Enthusiastic and passionate with a can-do attitude Works hard, and if necessary, long hours during peak times to get the job done Flexible and adaptable coping well with complexity and change Calm under pressure maintaining a high level of performance Assertive by taking a caring and firm stand when necessary cmi is a small team who works hard and closely together. It is imperative that you are committed to the following: Honesty Integrity Accountability Innovation and creativity Problem solving Communicating with care and respect Flexibility and adaptability Calm under pressure Willing to work long hours during peak times PLEASE NOTE: this position is in Calgary, AB, Canada; any relocation would be at the applicant's expense.