Does anybody have a timesheet template I can use?

Does anybody mind sharing any kind of timesheet document that they use for when you perform work at an hourly rate? Thanks.

It’s nothing fancy, but I created this document to help me keep track of my hourly work I’m doing. Allows for entering the client and/or project task, date, start time, end time and total hours. I’m sure there are more detailed ones out there, but I like to keep it simple. :smiley:

Microsoft has some you can grab

http://office.microsoft.com/en-us/results.aspx?Scope=TC&Query=time+sheets

I use a modified version of the first one for myself.

I come to web design and development after working as an architect where time sheets are critical business documents. Every firm in I have ever worked in tried to structure the time sheets very similar to the examples others have posted in reply to this topic. As many eventually discover, structured time sheets are ineffective and a waste of time.

Well, structured time sheets work well for recording time and only time but what of recording what tasks were involved during that time? That’s where structure begins to fail as there is never enough room to make notes and diagrams. Think of a typical telephone call with a client that lasts for a half hour and hopefully you can conclude how easily structured time sheets fail us.

Most of us working in architecture found ourselves resorting to a methodology that includes redundancy but it works very very well regardless.

Simply use letterhead or blank paper for recording date, time and tasks. Then weekly or monthly as the case may be transcribe the time spent into other structured documents.

Noting the … represent white space, a typical handwritten entry looks like this…

4/5 600-845…Lorem ipsum dolor sit amet, consetetur
2.75 DES…sadipscing elitr, sed diam nonumy eirmod tempor
…invidunt ut labore et dolore magna aliquyam erat,
…sed diam voluptua. At vero eos et accusam et justo
…duo dolores et ea rebum.

4/8 900-1100…Lorem ipsum dolor sit amet, consetetur
2.00 DEV…sadipscing elitr, sed diam nonumy eirmod tempor
…invidunt ut labore et dolore magna aliquyam erat,
…sed diam voluptua. At vero eos et accusam et justo
…duo dolores et ea rebum.

TOTAL 4/5 – 4/8
------------------
2.00 DES
2.00 DEV

When I tally the time I write the tally into the white space area using red Sharpies. Red ink is the defacto ‘markup language’ that architects have been using for decades :wink: Note the three letter task category codes; DES(ign) and DEV(elopment) that are not added until the time is tallied when re-reading the task descriptions indicate the type of judgement call that is going to be neccessary to determine the type of task that was done during that segment of time. All too often the tasks and diagrams are recorded when speaking to a client on the telephone or something like that. When I tally that’s when I make my judgement call regarding which task category to assign.

I then add the time up at the bottom of each sheet and transfer time directly to the invoice as categorical line items. I have not needed spreadsheets to analyze time which is where the redundancy is involved re-entering data but we did use spreadsheets in architectural practice as there are many more billing phases involved and many more people working on a typical project which reminds me to say…

…do not bother using too many multiple task category codes. We tried that in architectural practice and it become needlessly complex. Nobody could ever figure out which code the actual task really belonged to. Use ‘DES’ and ‘DEV’ or your preferred code to keep categorizing tasks easy and leave it at that.

Finally, perhaps the most important reason to use this methodology.

Writing task descriptions by hand makes it simple to resolve disputes while retaining credibility. Type written comments are too easy to alter as are comments written in pencil. Regardless, I think writing task descriptions in pencil can be acceptable for web design and development because erasures can be observable if challenged noting ink is best in architectural practice where liability for life safety issues are a considerable issue.

Hope my two-cents proves helpful…

Oh yea – I and other colleagues have tried all kinds of ‘time stamp’ software applications seeking the elusive holy grail – that doesn’t exist – as each one of these software ‘solutions’ requires some goofy and really wierd requirement: remembering to push the buttons to turn the process on and off!

For time and task keeping nothing beats a pencil, a red Sharpie, and paper.

I know I’ve posted ths before, but I use an app called TimeStamp and I use the .Net version:

http://www.syntap.com/