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Thread: Invoicing

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  1. #1
    SitePoint Zealot
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    I've been asked to send an invoice to a company before they will send me the cheque for the impressions that they have bought (they are not up yet!).

    Does anyone know of the proper way to do this? What information do I need to include?

    Thanks for your help.

    Ollie


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    Football-Punter.co.uk

  2. #2
    SitePoint Wizard jonese's Avatar
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    An invoice is basically a bill.

    You should include your name and company address as well as any contact information.

    you should also provide the same information about the customer.

    From there you will need to give a description of the sale. IE:

    QTY Description Unit Price Total Price
    1000 Banner Ad's for .03 CPM $30
    (insert site name)

    Then you will need your terms ie: Due on arrival, Due in net 15, net 30, net 45 days.

    I'd also include the forms of payment you accept:
    We accept MC/Visa, Discover, Check, Cashiers Check and Money order. Sorry No CASH.

    From there just play with the format etc.

    If you have MS Word you should have a template. If not e-mail me and i can open the template and put in mock info for you so that you can sub it later.

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    Eric Jones - SitePoint Administrator
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  3. #3
    SitePoint Zealot
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    Thanks Eric.

    I knew that it was a receipt / bill, but wasn't sure of what specifically should have gone on it. I've got Word, I'll have a browse through it.

    Thanks again for the help.

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    Football-Punter.co.uk

  4. #4
    Matt Mickiewicz
    SitePoint Community Guest
    Quick Tip: If you're regularly invoicing advertisers, setup a spread sheet in Excel with company names, date invoiced, amount due, date due, and whether or not you have received payment yet. This will make it much easier for you in the long run, as you will be able to see exactly when invoices are due, which ones are late, and which advertisers you haven't invoiced yet.



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    Matt Mickiewicz - Co-Founder/Administrator
    http://www.SitePoint.com - Resources to Build and Grow Your Site!
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  5. #5
    SitePoint Member
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    On that note, I'd say get a copy of Quicken. The program is excellent for managing invoices.

  6. #6
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    Thanks a lot guys, you were a real help (as always with these forums ).


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