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  1. #1
    SitePoint Guru worchyld's Avatar
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    What does a deposit invoice look like?

    I'm about to give my first deposit invoice for a project, but I don't know what its meant to look like, nor what the final invoice would look like.

    Is it meant to be like this?

    Invoice

    1. {{Description}} {{Price}}
    2. {{Description}} {{Price}}
    3. {{Description}} {{Price}}
    {{Subtotal}}
    {{Total}}

    {{DEPOSIT DUE}} <---where does this go?
    Also, is the final invoice like this?

    Invoice
    1. {{Description}} {{Price}}
    2. {{Description}} {{Price}}
    3. {{Description}} {{Price}}
    Less Deposit (-) {{Deposit}}
    Subtotal: {{Subtotal}}
    Total: {{Total}}
    Do you word the first invoice "deposit invoice", if so - what do you label the last invoice?

  2. #2
    SitePoint Addict jessebhunt's Avatar
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    I don't call my invoices "Deposit Invoice" and "Final Invoice" or anything like that.

    If I'm requiring a 50&#37; deposit, I just note "50% Deposit" in the item description. Then I put a quantity of .5 and use the full price as the unit price.

    So, for example, it's something like this...

    Invoice

    1. {{Description (with text describing 50% Deposit) }} {{QTY (.5) }} {{Unit Price (100% of bid price) }} {{Price (50% of bid price) }}

    2. {{Description (with text describing 50% Deposit) }} {{QTY (.5) }} {{Unit Price (100% of bid price) }} {{Price (50% of bid price) }}

    3. {{Description (with text describing 50% Deposit) }} {{QTY (.5) }} {{Unit Price (100% of bid price) }} {{Price (50% of bid price) }}

    {{Subtotal}}

    {{Total}}



    As I said, that's how I do it. There are numerous other ways though. I have some vendors that write their invoices up a little differently.
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  3. #3
    SitePoint Wizard bronze trophy
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    Intial Deposit Invoice

    *******************************


    To: Joe Bloggs

    -------------------------------

    For services to the bloggs.com website:

    Item 1: 3000
    Item 2: 500

    --------------------------------------
    Total: 3500
    50% Deposit Due: 1750
    -----------------------------------
    Total Now Due: 1750


    **********************************
    Balancing Invoice:

    **********************************

    To: Joe Bloggs

    -------------------------------

    For services to the bloggs.com website:

    Item 1: 3000
    Item 2: 500
    Work carred out beyond original spec: 1000

    --------------------------------------
    Total: 4500
    Deposit Paid, thank you: 1750
    -----------------------------------
    Total Now Due: 2750

  4. #4
    SitePoint Evangelist
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    I make up seperate invoices for each milestone.

    Ie: if the total amount is $100 and I require 20%, I'll send an invoice for $20 that says "Project - 20% Deposit" in the description.

    I've had clients take their time between milestones so it's almost like "little projects". Easier for me to monitor cashflow that way.

    -Costas
    In order to understand recursion
    one must first understand recursion

  5. #5
    SitePoint Guru worchyld's Avatar
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    Thanks Shadowbox, that's exactly what I was after!

    Thanks a lot!


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