WANTED! AN OFFICE MANAGER WITH A CAN-DO ATTITUDE

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WANTED! An Office Manager with a Can-do Attitude

POSITION TITLE:Office Manager
COMPANY:SitePoint (Internet Media/Publishing Company)
SALARY RANGE:Negotiable; based on experience
REPORTS TO:General Manager
LOCATION:Melbourne, Australia

About SitePoint

Jobs icon SitePoint is a fast growing online media company and information provider for Web professionals. With a refreshing, enjoyable and rewarding office environment, this opportunity to join the SitePoint team is not to be missed...

Job Summary

An exciting opportunity exists for an office manager wishing to apply their exceptional customer service, financial administration, and strong interpersonal skills in a young, dynamic and innovative company.

The position requires experience running and organizing a vibrant office of 30plus staff.

You will be motivated self-starter and approach new challenges with a positive, can-do attitude. As the first point of contact for SitePoint’s customers, excellent written, administration, communication, and organizational skills are also a must.

Experience with Excel & Quickbooks or MYOB is preferred but not mandatory.

Duties

General Administration
  • Executive Assistant to the General Manager & CEO
  • Record meeting minutes
  • Collect mail from PO Box and distribute internally
  • Receive and distribute office deliveries
  • Order book stock for office
  • Process direct sales from office
  • Receive and distribute fax’s
  • Assist with organisation of company trips or conferences
Finance Assistance
  • Produce and send monthly outgoing invoices
  • Follow up debtors
  • Process incoming deposits, enter into finance system
  • Reconcile Credit Card statements, enter into finance system
  • Complete Bank Account reconciliations
  • Receive and reconcile incoming invoices and obtain approvals
  • Pay approved invoices (USD and AUD)
  • Manage Petty Cash & Staff expense reimbursements
  • Process product returns
Office Management
  • Answer phone, transfer calls, take messages
  • Greet and manage office visitors
  • Assist with customer support as needed
  • Maintain kitchen cleanliness
  • Organise and check weekly office clean
  • Organise and check regular window cleans
  • Organise and check regular rubbish removal services
  • Maintain office stationary supplies
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